In addition to the meeting itself Board meetings require a lot of preparation from many people. To ensure that these meetings are as efficient and productive as they can be, all participants should adhere to the proper manners of a board meeting. This will ensure that discussions remain on track and prevents participants from being distracted or distracting other people.
It is essential to avoid this by distributing the agenda, reports, and the talk points a few days before the meeting. This lets members prepare their questions and responses in advance. Additionally, if members have actual or potential conflicts of interest they know about it is best practice to inform the chair prior to the meeting so that he or she can allow the member to disclose their conflict and require members to abstain from voting.
Respecting the opinions and contributions of other members is another important part of ethics. Be attentive to the comments of other speakers and refraining from interrupting them even if you do not agree with their opinions is a part of this. Also, it means speaking clearly and only asking questions when required. It is also an excellent idea to turn your cell phone off or on silent during the meeting. And only answer calls from personal phones if emergencies arise.
This will help others to focus and participate in the discussion fully. It is not a good idea for them to be distracted or anxious about your microphone being muted by the ringtone of your mobile phone.